Pack Event Planning Notes

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updated: 03/07/07

January - Pinewood Derby

Coordinator: John S. (race), Erin S. (food)

Logistics (2007)

	Weigh-In & Practice Runs: Friday, January 19th, 7:00 - 9:00 PM
	Derby: Saturday, January 20th, 8:00 AM - 1:00 PM
	Fairmount Cafeteria

Preparation Required

	Decide on a date (based on building availability).
	Reserve the Cafeteria through the Fairmount Office (have to fill out a Building Use Form)
	Set up the track on Friday night at 6:30, when the after-school activities are complete in the cafeteria.
	Order Pinewood Derby Car Kits (To be handed out at the November Pack Meeting)
	Order Segments.
	Update the "Pinewood Derby" and "Pack Calendar" pages on the Pack 30 Website.
	Decide on what type of food will be offered and make arrangements. Doughnut & Drink for $1.00 Order pizza near lunchtime & sell for $1.00 per slice (or an amount that will cover the cost). Arrange for someone to order and pick up the pizzas.

Race Schedule

Support Materials

Pack 30 Pinewood Derby Rules
(hand out a copy with the Car Kits at the November Pack Meeting)

Supplies

	Segments - order them ahead of time & hand them out at the derby, as cars are eliminated. Attach them to the Certificates, or to separate cards.
	Certificates - to be filled out on race-day (see last year's attendance sheet for examples of the categories that were used).
	Pinewood Derby Car Kits (pack furnishes one for each Scout)
	Track & Timer (scout shed)
	Derby Signs (scout shed)
	Misc. Tools to assemble the track (borrow)
	Sound System (scout shed)

Costs (from previous year)

	School Rental = $180.00 (custodial charge)
	Trophies & Ribbons = $50
	Pinewood Derby Car Kits = $4 per Scout = $200.00
	Misc. Supplies = $25

Notes

	For next year, purchase a display stand (can order through Scout Shop or on-line.) for the cars going to the finals (order early, they're about a 6-week delivery).
	Review the Pack 30 Derby Rules at the November Pack Meeting.
	Consider changing the schedule next year to have all ranks come at the same time (example; everyone checks in at 8:00 AM and races start at 9:00). Continue to run the cars by rank (i.e. Tigers race Tigers, etc.) during the preliminaries, but maybe mix up the races (one race is Tigers, the next Wolfs, etc.). The end result would be the same - 4 cars from each rank going to the finals, but we would have everyone there at the same time (bigger crowd, more excitement, maybe more people staying for the finals). More challenging to coordinate, but doable.