Pack Event Planning Notes

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updated: 11/15/06

October - Pack Family Camoput

Coordinator: Robin Y, John S, Chris M

Logistics (2006)

	Saturday, October 14^th – Sunday, October 15^th
	Klondike Park, Augusta, MO
	Campsites P1-P10 (with Pavilion)

Preparation Required

	Reserve campsites – call St. Charles County Parks (636-949-7535) for reservations; you can reserve sites up to a year in advance, so call early. See the St. Charles County website (http://www.saintcharlescounty.org) for more information about the park (“Parks & Recreation” section under the “Departments” heading).
	Plan the agenda and activities that will be done during the campout.
	Coordinator(s) should visit the park to finalize the plans for the event and to become familiar with the facilities.
	The Leader “in charge” of the campout must have taken the Leader Outdoor Experience training, and must review the Guide To Safe Scouting prior to the campout.
	At least one Leader (and preferably all Leaders) must have taken the Youth Protection training within the previous two years.
	At least one person camping must have current certification in CRP (preferably a nurse, doctor, EMT or fireman), and should be designated as the “camp medical officer” during the campout.
	Each person camping must fill out a Class I Medical Form, and they need to be “on file” at the campsite (the “camp medical officer” should know where they’re it and have easy access to them).
	Update the “Pack Campout” information packet from the previous year.
	Update the “pack_calendar.htm” page on the Pack 30 Website.

Agenda

Refer to the “Pack Campout” packet from the previous year for a typical agenda.

Support Materials

	Map or directions to the park.
	Park Map(s)
	Pack 30 Campout Rules
	Sign-up sheets
	Class I Medical History Forms

Supplies

	Pack Meeting supplies (flags & stands, etc.).
	Any supplies needed for the games or activities.
	Pack 1^st Aid Kit

Costs (2006)

	Campsites Rental = $70.00 ($7 per site x 10 sites)
	Passed on to parents via $4 charge per tent (10 sites can have up to 20 tents, and up to 50 people)

Notes

	Try to plan most of the activities for Saturday (start at about noon).
	Remind parents to bring firewood, and to be prepared for the weather (it will get pretty cold at night in mid-October).
	A “Local Tour Permit” is not required as long as the campout is at a Scout-approved facility and within the Council boundaries.
	Remind Leaders that “two-deep leadership” and Youth Protection Guidelines are in effect during the campout.

Notes for Next Year:

Investigate a larger area -- check Cuivre River & Babler State Parks
- how far is parking from the camp site?
- how far are the rest rooms and shower house?