So, how do we go about making sure the Scouts get all of
those awards / patches / pins / etc.? First, it's important to understand that
not all awards are reported and tracked the same way; this page documents how
each type of award is tracked, reported and then awarded to the Scouts.
- Awards Tracked By The Den
- The following awards are tracked at the Den Level:
- Totems and Recognition Beads -- Tigers, Wolfs,
and Bears all use an "Immediate Recognition Kit"
consisting of a Totem (worn on the right shirt pocket) and
recognition beads.
- Tiger Track Beads -- awarded for Tiger
Electives.
- Procedure:
- Tracking: Totem Beads are tracked by the Den
Leader.
- Reporting: N/A (Totem Beads are not
reported to the Pack).
- Awarding: Totem Bears are awarded by the Den
Leader at Den Meetings.
- Awards Tracked By The Pack
- The following awards are tracked and awarded by the
Pack:
- Rank Badges (Bobcat, Tiger, Wolf, Bear,
Webelos, Arrow of Light)
- Webelos Activity Badges (Pins), Compass Emblem and Compass
Points
- Wolf and Bear Arrow Points
- Belt Loops & Pins
- Patch Vest Segments
- Special Awards from the Handbooks (World
Conservation Award, Cub Scout Outdoor Activity Award, Leave No Trace
Awareness Award, National Summertime Pack Award Pins, etc.)
- Procedure:
- Tracking - Den Leaders should track the awards
for each Scout in their Den, and when completed, should report them
to the Pack.
Note: Segments are tracked by the Attendance Sheet at each
event.
- Remind the boys in your Den to always
check-off their name on the attendance sheet.
- Den Leaders should review the attendance
sheet at each event.
- Reporting:
- Den Leader emails the completed awards to
the Awards Chair, no later than one week prior to the
monthly Committee Meeting.
- Try to send only one awards report to
the Awards Chair per month (this is not always possible, but
please try).
- List the Scouts alphabetically by last
name (last name first).
- List all awards each Scout has earned
since the last report, by Scout.
- List all activities / requirements that
were completed.
- List the date the award was earned.
- The following is an example of an email
to the Awards Chair:
- Please ender the
following awards for Den xx:
Doe, John
Computers
Belt Loop (# 1, 2, 3), 02/01/09
Pinewood
Derby Segment (attendance), 01/15/09
Gold Arrow
Point (# 1a, 1c, 2a-e, 10c, 10d, 12b), 02/01/09
Readyman Web.
Activity Badge (# 1-8, 10, 12), 02/01/09
- Awards Chair enters the awards into the
Pack Master tracking program.
- Awards Chair runs the monthly Awards
Report and brings it to the Committee Meeting.
- Den Leaders review the draft Awards Report
at the Committee Meeting:
- Leader must Review, Edit, and/or
Approve the draft copy at the Committee Meeting.
- If Leader cannot attend the Committee
Meeting, their Asst. Leader or another Parent should attend
in their place; but if not, Leader should request a
draft copy of the Awards Report via email from the Awards
Chair.
- For any Awards Report draft that is
reviewed via email, the Leader should reply via email with
"all correct" or "make the following
changes" (followed by the required changes).
- Awards Chair updates Pack Master with
updates from the Committee Meeting, and generates the final
Awards Report.
- Awards Chair purchases the Awards from the
Scout Shop and orders the Segments (takes 7-10 days to receive
the Segments).
- Awards Chair prepares the awards and brings
them to the Pack Meeting:
- Each Scout's awards are put in a
zip-lock bag, and the awards are listed on the outside of the bag.
- Each Den's awards are grouped into a
large zip-lock bag.
- A Den Leader Report is included in each
Den's bag.
- Den Leader should compare the report to the
list they turned in, and notify the Awards
Chair of any discrepancies.
- Awarding - Awards and Segments are awarded by
the Cubmaster at the monthly Pack Meeting.
- Some Special Notes
- Awards earned at Summer Camps (Day Camp, Dad
& Lad, Mom & Me, Webelos Camp, etc.) -- the programs at most summer camps
allow the Scouts to complete requirements, achievements and/or electives
from the handbook, as well as Belt Loops and Pin requirements.
- After camp, Akela (dad or mom) should sign off
on the completed requirements / achievements / electives in their
Scout's handbook, and should report these to their Den Leader just
like any other completed items in the handbook. Any Belt Loops
or Pins earned should also be reported to their Den Leader.
- The "Leader in Charge" that
attends the summer camp should assist parents and other Den
Leaders in identifying requirements that were completed and
awards that were earned.
- The Den Leader will then include them in their
normal awards tracking and reporting.
- National Summertime Pack Award
-- the Cubmaster or Asst. Cubmaster tracks this award based on the attendance sheets for
all Pack Activities in June, July and August.
- After the last August Pack Event, the Cubmaster
will email the list of Scouts that qualify for the award to all Den
Leaders.
- Den Leaders review the list and report any
discrepancies back to the Cubmaster or Asst. Cubmaster.
- Cubmaster or Asst. Cubmaster emails the final list to the
Awards Chair.
- The rest of the procedure is the same as any
other award tracked by the pack.
- Special Den Awards
-- Den Leaders can award special awards (such as Good Attendance) to
the Scouts in their Den. All of these are tracked and awarded by
the Den Leader at Den Meetings; they do not need to be reported to the
Pack.