Procedure For Signing Up a New Cub Scout

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updated: 07/29/08

Anyone in the Pack who learns about a prospective new Scout should:
- Contact the Committee Chair or Cubmaster to determine which Den the new Scout would be in
- Contact the Den Leader and give them the prospective Scout's contact information (name, phone number, address, etc.)
Den Leader should:
- Contact the prospective Scout's parents/guardians to introduce themselves and invite the prospective Scout to join the Pack
- If the prospective Scout wants to join, deliver a "Parent Information Packet" to the prospective Scout's parents.
  
  The packet contains:
  - Cub Scout Application Form
  - Cover Letter & Cub Scouting Overview
  - Pack 30 "Important Information"
  - "About Pack 30" General Information
  - Pack 30 Calendar
  - Pack Event Calendar
  - Uniform Information -- Costs and Where to Put Those Badges
  - St. Louis Scout Shop's Flyer
  - Pack 30 Committee Members List & Contact Information
  - Pack 30 Website Policies
  - Pack 30 Parental Internet Release Form
  - Pack 30 Website "Refrigerator Cards"
    (use with Ink Jet Business Card stock, Avery 28877 or equivalent, 10 cards per sheet)
    
    Note: request a packet from the Cubmaster, or assemble one by printing each of the above hyperlinks.
- Invite the prospective Scout & his family to the next Den Meeting and Pack Meeting
  - Contact them a day or two before to remind them of the meetings
  - Act as their host at the Pack Meeting
- Instruct the new Scout's Parent / Guardian to:
  - Fill out and sign the Cub Scout Application form (confirm the prorated amount for pack dues with the Committee Chair or Cubmaster)
  - Fill out and sign the Pack 30 Parental Internet Release Form
  - Return the forms & Pack Dues to the Den Leader
- Turn in the forms & money:
  - Pack Dues (money) go the Pack Treasurer
    - Fill out a Deposit / Reimbursement Form
    - Put the Scout's Name, Den Number, and "Pack Dues" in the memo field on the check
  - Completed application form goes to the Cubmaster
  - Completed internet release form goes to the Webmaster
  - If the new Scout was "recruited" by an existing Scout, turn in the "Recruiter Badge" for them as part of the normal awards reporting (or ask their Den Leader to do it)
Cubmaster should:
- Sign the application & deliver it to the Council Office
  - Pay Council Dues
    - if paying by check, fill it out at the Council Office (after they confirm the amount due)
    - turn in a reimbursement form to the Treasurer
- Add the new Scout to the Pack Roster
- Forward copies of the application to:
  - Membership Chair, to be entered into Pack Master
  - Back to the Den Leader, for their records
Webmaster should:
- Review and file the completed internet release form