The regular meeting of the Committee Members was held on Tuesday March 23^rd, 2010, at the Oxford Fire Hall (Board Room). The meeting was called to order at 7:13pm by Brian Urig.

Matthew D’Antonio, Member

Becky George, Secretary (Sept 2006)

Jim George, Advancement Chair (Feb 2007)

Ron "Pops" Griffin, Scoutmaster (1995)

Jon Hoover, Public Relations Chair (Mar 2006)

Ray Ramberger, Outdoors Chair (Oct 2005), Asst SM Kelly Vining, Treasurer (Mar 2007)

Brian Urig, Equipment Chair (Oct 2008)

Bill Day, Chairman (Oct 2007)

Mark Groseclose, Member

John Grim, Member

Ben Jackson, Fundraising Chair (Jan 2009)

Nathan Ramberger, Member

Tammy Ramberger, Member

Lori Urig, Member

Mark Vining, Member, Asst SM

Sharon Miles, Parent

CHAIRMAN — Bill Day ABSENT/ Brian Urig (Acting Chairman):

Upcoming Opportunity for Service Project: Oxford Rotary Club Spring 2010 Highway Cleanup — Scheduled for Saturday, April 24^th, 2010 meeting @ 7:30AM in front of the OASD Administration Building.

Oxford Rotary Club (Phil Sacks) presented Troop #13 with a donation check for $84.00. Amount was based upon percentage of Troop #13 participation in ORC events throughout the last year.

SCOUTMASTER - Pops Griffin reported:

• One Life Scout has been elected by the Troop as the next SPL, as was announced at the Annual Banquet. New SPL will "shadow" the current/outgoing SPL through Summer Camp, at which time new SPL will take full responsibility for the position when the Troop reconvenes in September. ASPL’s will be selected by Adam at Thursday’s meeting (March 25^th, 2010) as will new Patrol Leaders and Assistant Patrol Leaders be selected.
• PLC Meeting on Tuesday, April 6^th, 2010 — Urig’s Home @ 7PM

TREASURER — Kelly Vining reported:

Re-chartering fees and Boys Life Magazine subscription fees for Scouts will be deducted from Scout Accounts. Fee for adults were discussed and Committee decided that Troop #13 would pay for re-chartering fees for Scout Master, but all adult fees would need to be paid either by respective Scout Accounts (Parents of Scouts currently in Troop) or by personal check (other adults). Ms. George will include this policy in the revised "Welcome Packet".

2010 Re-chartering Fees: Troop #13 Expenses: Scout/Adult Expenses:

$ 330.00 (22 Scouts @ $15/scout) $ 330.00

$ 360.00 (24 Adults @ $15/adult) $ 360.00

$ 15.00 (Scout Master @ $15) $ 15.00

$ 132.00 (Boys Life) $ 132.00

$ 20.00 (Re-chartering fee) $ 20.00

$ 998.00 $ 176.00 $ 822.00

Troop #13 will be reimbursed in the amount of $822.00, as described above.

Ms. Vining spoke to a bank representative about moving Troop funds currently in savings account into a "penalty-free" CD. After brief discussion, Committee agreed and Ms. Vining agreed to handle.

• $13.00 Safe Deposit Box charged to Troop checking account.

• Authorized signatures on Troop checking account now include: Ron Griffin, Brian Urig and Kelly Vining
• Authorized signatures on Troop savings account now include: Ron Griffin and Kelly Vining

BSA Summer Camp: Packets were prepared and distributed to the Scouts/families via email by Ms. Vining. Summer Camp payments are due to Ms. Vining as follows: Deposit due March 25^th, 2010 (due to CC Council on March 31^st, 2010 ($35 Scouts/Adult Leaders)); "Early Bird" Payment in full due May 13^th, 2010 (due to CC Council on May 15^th, 2010 ($305 Scouts / $150 Adult Leaders)); after May 15^th, 2010 ($340 Scouts / $165 Adult Leaders).

Mr. Urig made the following suggestions regarding Summer Camp:

1. In an effort to keep Scouts busy throughout the day during Summer Camp, all time slots need to be filled with Merit Badges and/or activities to avoid excess "downtime" in the afternoons.
2. In light of the "hazing" of the younger Scouts by the older Scouts last summer, Scouts should be assigned to bunks by Patrol and will remain grouped by Patrol throughout the week.

EQUIPMENT — Brian Urig reported:

1. Canoe trailer has been registered
2. Refilled both propane canisters on equipment trailer
3. Sleds were repaired and returned to the cabin
4. Grub Boxes were "gross" (as discovered during January/Klondike Derby) and in need of cleaning and re-organizing. This was handled by Mr. Urig and Mr. D’Antonio during March/backpacking camping trip.

NEW POLICY: Although the Equipment Trailer is the responsibility of the Troop QuarterMaster, all adults attending camping trips MUST BE RESPONSIBLE for inspecting Grub Boxes BEFORE Scouts return them to storage in the trailer for the next trip. NO FOOD is to be left in the trailer; leftover food must be distributed amongst the Scouts/adults after EVERY TRIP.

ADVANCEMENT — Jim George reported:

One youth member— Scout

One youth member - Scout

Pending:

One youth member — Star Scout: Service Project requirement needs to be completed

One youth member — Star Scout: Additional Leadership requirement needs to be satisfied

One youth member — Star Scout: Service Project requirement needs to be completed

Mr. George suggests that the Troop needs to appoint an individual to oversee Troop Membership, specifically collecting application fees, re chartering fees, etc.

FUNDRAISING — Ben Jackson ABSENT/Matt D’Antonio reported:

Spring 2010 Mulch Sale: Ben Jackson, Raymond Ramberger and Matt D’Antonio. Event was explained to parents and pre-order forms were distributed to all attending Scouts at the Annual Banquet.

Mr. Urig raised concern over the proposed split for fundraisers. As was decided by the Committee at meetings held in January 2010 and (restated) in February 2010, it stands that proceeds from all fundraisers be split as follows: 70% Scouts, 30% Troop. Mr. Urig agreed that this was appropriate for fundraisers where 100% Scout participation is achieved, i.e. the Christmas Tree Sale. But for other fundraisers where only a few Scouts choose to participate, namely the Spring Mulch Sale, this split then puts the "burden of raising funds for the Troop solely on the Scouts that do participate". Mr. Urig suggested a solution might be to designate one specific fundraiser and all funds raised, i.e. Christmas Tree Sale, to the Troop, and to designate all funds raised from the other fundraisers as "Scout Fundraisers". Ms. George reminded the Committee that as in years past, the Annual Spring and Fall Chicken BBQ Fundraisers were handled in that manner, and the result was that the "Troop" designated event(s) were not nearly supported as a well as the "Scout" designated event(s). Furthering the discussion, Mr. Urig suggested that if the split were to stand as stated, then the Scout families that do not choose to participate, would be "billed" after the event in lieu of efforts to fundraise. Mrs. George questioned who would take on this additional responsibility to "bill (and determine the amount to bill) and collect" after each fundraiser. Further discussion took place with a decision eventually made by the Committee to "table the topic" until next month when the Fundraising Chair would be available to add his input to the discussion.

OUTDOORS - Ray Ramberger reported:

April 24^th: Oxford Rotary Club Highway Cleanup; meeting @ 7:30 A.M. OASD Administration Building

August, 2010: TBD

October, 2010: Civil War reenactment in Oxford, PA

Mr. Ramberger reported that Nathan Ramberger attended the Order of the Arrow Brotherhood Banquet and was recommended to the National Order of the Arrow Committee for elevation to the Vigil Honor. The Vigil Honor is the highest honor that the Order of the Arrow can bestow upon its members for service to lodge, council, and Scouting, so this is quite an accomplishment. Nathan will need to complete his "ordeal" which will take place sometime this summer. Congratulations to Nathan Ramberger!

PUBLIC RELATIONS — Jon Hoover reported:

• New photos from the 2010 Annual Banquet and Court of Honor have been posted to the website.
• Mr. Hoover mentioned the BSA 100 Year pocket emblem which might be of interest to our Scouts.

SECRETARY — Becky George reported:

Annual Awards Banquet and Court of Honor held at the Oxford Senior Center on March 20^th, 2010:

• Event went very smoothly, everyone had a nice time.
• Troop costs were lower this year and more meals were purchased, in comparison to 2009.
• Additional "Thank you" to OmniPress, Inc. for donating/printing of Banquet Programs.
• Ms. George accepted a donation check in the amount of $250.00 from the Fraternal Order of Eagles.

Thank you letters were sent to:

• Vi Carter and Sylvia Reyburn (contribution of time spent cooking)
• Fraternal Order of Eagles ($250.00 donation)
• Oxford Rotary Club ($84.00 donation)
• Oxford Senior Center (facility)

Get-Well card for Bill Day was distributed and signed by the Committee members present. Another card will be distributed and signed by the Scouts on Thursday evening.

On a motion by Mr. Urig, seconded by Committee, the meeting was adjourned @ 8:50 p.m. by a unanimous vote.

Respectfully submitted,

Becky George

Committee Secretary