Troop
13, Oxford, Pennsylvania
Troop Committee Meeting Minutes
Troop Committee Meeting Minutes
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Troop
13, Oxford, Pennsylvania
Troop Committee Meeting Minutes |
The regular meeting of the Committee Members was held on Tuesday May 25th, 2010, at the Oxford Fire Hall (Board Room). The meeting was called to order at 7:45pm by Brian Urig.
ATTENDING WERE:
Matthew D’Antonio, Member
Becky George, Secretary (Sept 2006)
Jim George, Advancement Chair (Feb 2007)
Ron "Pops" Griffin, Scoutmaster (1995)
Mark Groseclose, Member
Jon Hoover, Public Relations Chair (Mar 2006)
Ben Jackson, Fundraising Chair (Jan 2009)
Brian Urig, Chairman/Equipment Chair (Oct 2008)
Kelly Vining, Treasurer (Mar 2007)
ABSENT WERE:
John Grim, Member
Nathan Ramberger, Member
Ray Ramberger, Outdoors Chair (Oct 2005), SM
Tammy Ramberger, Member
Lori Urig, Member
Mark Vining, Member, Asst SM
SPECIAL GUEST: Senior Patrol Leader
CHAIRMAN — Brian Urig:
As reported in April 2010 Minutes…Mr. Urig made the following suggestion regarding Summer Camp: In light of the "hazing" of the younger Scouts by the older Scouts last summer, Scouts will be assigned to bunks by Patrol and will remain grouped by Patrol throughout the week. This subject will be discussed amongst the Senior Leadership of the Troop at next PLC meeting.
Special Guest, the Senior Patrol Leader was introduced and allowed to discuss his concerns regarding changes to certain rules at upcoming Boy Scout Summer Camp. Senior Leadership of the Troop discussed this matter at the May PLC meeting. Speaking on behalf of the older scouts who wish to keep with "tradition", the SPL asked that scouts be allowed to choose their own bunkmates and bunkhouse. It was agreed by the Committee that the adult leaders would allow scouts to choose bunkmates, with the understanding that should problems arise, bunking by Patrol would be in effect. If acts of "Hazing" occur at all, it must not cause any harm or consequences will occur.
Discipline Issues:
"Scout B" and "Scout C" have both been cited for fights involving physical contact during recent camping trips. Earlier in the year, "Scout A" was also cited for fighting which occurred outside of scouts and was met with consequences from both school (suspension) and Boy Scouts (probation for one-year, coming before the Committee and the Troop to explain his actions). It was agreed on by the Committee to deduct 5 points (out of 10) from "Scout B" and "Scout C", to be expunged at the end of a one-year period (probation for one-year). These scouts and their parents would also be spoken to by an adult leader.
"Scout D" has been cited for dishonesty involving requirements for Personal Management merit badge (Eagle required). Much of the required material for Personal Management was also being covered in Personal Finance class offered at the OAHS to 9th grade students. Mrs. George, the merit badge counselor, gave authorization to Mr. Martin, the instructor for Personal Finance, to sign off on specific requirements for the Scouts taking his course this year. When confronted, "Scout D" did indeed admit to forging signature from this authorized teacher on specific requirements. Committee agreed that "Scout C" would not receive any credit for this merit badge from this particular counselor. In order to earn this badge in the future, he must wait one full year and repeat all of the requirements with another merit badge counselor outside of Troop #13. Also, "Scout D" would be required to write and present letters of apology to both Mrs. George and Mr. Martin. As with "Scout A", "Scout D" must come before the Committee in August to explain his situation. UPDATE: Mrs. George received letter of apology from "Scout D" on June 10, 2010.
"TO DO ACTION LIST" Item: Bridge on the OARA property
Park area remains closed so no further action has taken place. Mr. Jeff Henry, Mayor of Oxford, is a member of the OARA Committee and has not responded to messages from Troop #13.
SCOUTMASTER - Pops Griffin reported:
Orienteering Trip and Camporee went well; Troop #13 Scouts had fun and much success in various competitions. Issue with electronics was raised; Committee decided on "Zero Tolerance" policy would be in effect immediately.
Upcoming Events include:
Boy Scout Cabin Grass Mowing Schedule: Troop #13 is responsible for upkeep in May and July; participation will count towards "Community Service".
TREASURER — Kelly Vining reported:
Children’s Building Fund (Charles Hannum) "Campership Fund" check was received in May the amount of $170.00. Committee decided to divide this amount between three scouts in need.
UPDATE: Thank you letter was mailed out.
Mother’s of Scouting Auxiliary check was received in May in the amount of $25.00.
UPDATE: Thank you letter was mailed out.
Zero out remaining adult accounts to add to "Campership Funds", as per above.
EQUIPMENT — Brian Urig reported:
ADVANCEMENT — Jim George reported:
Pending Monthly Board of Reviews for May/June
One Star Scout to Life Scout
UPDATE: Passed BOR on May 26, 2010.
Scouts and the requirements needed for BORs:
One Scout — Star Scout: Service Project requirement needs to be completed
A different scout — Star Scout: Additional Leadership requirement needs to be satisfied
A third scout — Star Scout: Service Project requirement needs to be completed
FUNDRAISING — Ben Jackson reported:
Summer 2010 Fundraising Event: Car Show on July 31st, 2010 from 9AM — 3PM to be held in The Oxford Square Shopping Center (Tractor Supply parking lot). Registration will be $10/car, 50 car minimum. Mr. Hoover handled "Save the Date" cards which will be distributed by Mr. Jackson at local upcoming Car Shows (Herr’s, Oxford Diner, Nottingham Inn).
Spring 2010 Mulch Sale: Committee decide that the proceeds from the 2010 Mulch Sale should not be split between Scout and Troop, but should be 100% Scout.
Mr. Jackson made a request to the Treasurer to provide a financial report including expenditures from last 3 years (2008 - 2010 to date) in order to determine future Troop financial needs and prepare a budget for Fundraising in the upcoming 2010-11 year.
OUTDOORS - Ray Ramberger absent/NO REPORT
Upcoming Activities for 2010:
May meeting (May 27th) and June meetings (June 3rd and 10th): 6:30 — 8PM Upper Oxford Park pavilion
May 31st: Oxford Memorial Day Parade — Troop #13 will not participate!
June 10th: 6- 8PM End of year picnic @ Upper Oxford Park pavilion (Becky George)
July 11th — 18th: BSA Summer Camp (Kelly Vining)
July 31st: Car Show - Summer 2010 Fundraising Event
August, 2010: Camping on a Coast Guard Carrier located in NJ (SCOUT / Adult?)
October, 2010: Civil War reenactment in Oxford, PA
PUBLIC RELATIONS — Jon Hoover reported:
SECRETARY — Becky George reported:
End of Year picnic on June 10th @ Upper Oxford Park from 6-8PM. Information was sent via email to all scout families the first week in May and a reminder will be sent this week.
Hot dogs, rolls and bottled water (from Klondike Derby), Ice tea mix (Banquet), Paper products (Troop #13 supply); Ice — Mr. Griffin (firehouse)
Troop to purchase: Hamburgers, rolls, cheese, Lemonade mix, condiments, charcoal and lighter fluid.
UPDATE: To date, responses from all but 2 scouts/families; 70+ will attend!
"Welcome Packet" has been revised
Summer Camp merit badges will be reviewed by Scoutmaster and Kelly Vining with Scouts at picnic.
OLD BUSINESS / NEW BUSINESS
TO DO ACTION LIST
On a motion by Mr. Urig, seconded by Committee, the meeting was adjourned @ 9:30 p.m. by a unanimous vote.
*** Next meeting will be held on Tuesday, August 24th 2010 @ 7:00pm.
Respectfully submitted,
Becky George
Committee Secretary
