Troop
13, Oxford, Pennsylvania
Troop Committee Meeting Minutes
Troop Committee Meeting Minutes
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Troop
13, Oxford, Pennsylvania
Troop Committee Meeting Minutes |
COMMITTEE MEMBERS FOR BSA TROOP #13 OF OXFORD, PENNSYLVANIA
The regular meeting of the Committee Members was held on Tuesday August 25th, 2009, at the Oxford Fire Hall (Board Room). The meeting was called to order at 7:10pm by Pops Griffin, Scoutmaster.
ATTENDING WERE:
Matthew D’Antonio, Committee Member
Becky George, Secretary
Jim George, Advancement Chair, Asst Scoutmaster
Pops Griffin, Scoutmaster
John Grim, Committee Member
Ray Ramberger, Outdoors Chair, Asst Scoutmaster
Tammy Ramberger, Committee Member
Kelly Vining, Treasurer
Brian Urig, Equipment Chair, Asst Scoutmaster
ABSENT WERE:
Bill Day, Chairman
Jon Hoover, PR Chair, Asst Scoutmaster
Ben Jackson, Fundraising Chair
Mark Vining, Committee Member, Asst Scoutmaster
CHAIRMAN — Bill Day absent/NO REPORT
SCOUTMASTER - Pops Griffin reported:
Upcoming Events include
Charles Hannum reported to Pops recently that the grass at the cabin needed to be cut more regularly. Grass cutting schedule for Scout Cabin: May, July and September — Troop #13
June and August — Troop #44
Adult leaders at summer camp spoke with the SPL about the Troop Communication and Organization, which have been ongoing concerns for the Troop. Suggestions by SPL included Weekly/Monthly outlines for meetings.
Leadership Training for scouts in leaderships roles currently and in the future was discussed AGAIN and it was agreed that this has been overlooked by the Troop and must be required of all Scouts in current leadership roles within the Troop.
OUTDOORS - Ray Ramberger reported:
Upcoming Activities for 2009-2010
September 2nd : 1st Scout meeting for Fall ’09
September 10th : Parents Meeting at the Boy Scout Cabin (Tammy Ramberger / Ray Ramberger)
September 18th — 20th : Bike Trip (Jon Hoover)
October 8th : Fall Court of Honor and Awards Ceremony (Jim George / Becky George)
October 16th — 18th : Chester County Camporee - Hybernia Park, Coatsville, PA (no tour permit needed)
November 13th — 15th : Rifle Shoot ( Brian Urig)
November 27th — December 20th : Christmas Tree / Wreath Sale
December: Dover Air Force Base? Christmas Tree Sales
January: Klondike Derby (no tour permit needed)
February: Ski Trip ( Mark Vining)
March: Rock Climbing
March: Spring Court of Honor and Awards Banquet
April: Canoe Trip (Jim George)
May: French Creek Orienteering w/ Venture Crew and Girl Scouts (Ray Ramberger)
May 31st : Oxford Memorial Day Parade
June : End of year picnic
July 11th — 18th : BSA Summer Camp
ADVANCEMENT —Jim George reported:
New Awards
Life Scout: One Scout (Board of Review was completed at Summer Camp)
Upcoming New Awards
Trailblazers — all new scouts who attended BSA Summer Camp ‘09
Star Scout: One Scout
Personal Management Merit Badge: Becky George has agreed to lead present this material December thru April to any interested scouts.
EQUIPMENT — Brian Urig reported:
Scout (Green) Trailer: during Summer Camp, Brian Urig and Pops Griffin organized and installed shelving; painting, lettering and new tires were installed; registration was completed.
Purchased new dish wash bins and propane tanks (3)
Canoe Trailer: need to strip and prime the frame in preparation for spring painting (before canoe trip in April); storage box was discussed.
FUNDRAISING — Ben Jackson absent/NO REPORT
Ray Ramberger and Matt D’Antonio discussed Christmas Tree/Wreath Sale scheduled for every weekend beginning on Friday November 27th to conclude on Sunday December 20th. Committee decided to reserve 100 Christmas trees from Underwood Trees. Cameron’s Hardware (Loeb’s) would need to be contacted to request the use of their facility again.
TREASURER — Kelly Vining reported:
Various Troop #13 Financial Reports (as of August 24, 2009) were distributed and discussed
Financial Statement
Total Assets: 8,911.03
Total Liabilities: 2,748.01
Net Worth: 6,163.02
Annual Income/Expense Summary
Total Income: 21,830
Total Expense: 25,980
Net Income /(Loss) ( 4,150)
TroopLedger Detail
Donations/Income: 945.00
Equipment/Expense: 2,638.03
Net Income / (Loss) (1,693.03)
Donation Detail:
Eagles Club: 375.00
Children’s Building Fund: 170.00
Mother’s Auxillary : 50.00
Oxford Rotary: 350.00
Total 2009 Donations 945.00
Total 2008 Donations 1,520.00
Net Increase / (Decrease) ( 575.00)
PUBLIC RELATIONS — Jon Hoover absent/NO REPORT
SECRETARY — Becky George reported:
Thank you letters were sent to Mother’s of Scouting Auxiliary and Oxford Rotary Club for recent donations.
Sorin Holland (District Executive Octoraro District of Chester County Council, BSA) contacted via email requesting if Committee would "consider allowing new Scouts who sold popcorn in the past to continue this sale? ". Committee decided against this request. (Update: Sorin Holland was emailed with decision).
Invitations for Fall Court of Honor and Awards Ceremony would be prepared and distributed early this month to scouts.
OLD BUSINESS / NEW BUSINESS
2009/2010 Rechartering: Many inactive Scouts and Adults were funded by the Troop for 2009 Rechartering. Committee discussed the need to only include active Scouts and Adults for 2010 Rechartering in order to eliminate this Troop expense in the future.
On a motion by Pops Griffin, seconded by Committee, the meeting was adjourned @ 8:15p.m. by a unanimous vote.
Next meeting will be held on Tuesday, September 22nd, 2009 @ 7:00pm.
Respectfully submitted,
Becky George
Committee Secretary
