COMMITTEE MINUTES SEPTEMBER 26, 2006
Meeting was called to order by Chairperson Ed Hook. Others present were: Joanne Bagley, Becky George, Pops Griffin, Larry Groseclose, Nadine Hook, JB Jones, Rick Micolucci, and Tammy Ramberger.
SCOUTMASTER - Pops reported that Adult Advisors to the troop were selected to include Mark Vining and Jon Hoover. This fall’s Court of Honor/Parent’s Meeting will be held at the cabin on September 28th. Secretary sent out invites for this meeting to parents. The 2006-2007 Program Schedule (revised to date) and Discipline Policy will be presented to the parents, as well. Secretary asked for any last minute changes to the Welcome Packet which will be distributed to all. It was suggested that Webelos Pack 272 be invited to Court of Honor by SPL; Larry gave Tammy the phone number for the contact person. Upcoming event will be Rocketry and
5-Mile Hike Weekend on property located at Locust Street/Oxford Fairgrounds from September 29th — October 1st. Frank Spor from the Oxford Recreation Association will be on hand Saturday morning to discuss various project plans which could be considered possible Eagle Scout Projects for eligible scouts. One Scoutr is closing in on his deadline to submit paperwork for his Eagle’s Project. Larry reported that a possible Eagle Project could be completed for the Nottingham Cemetary. All agreed that adult leaders need to sit down with the eligible older scouts to encourage them to begin Eagle Projects ASAP. Pops reported that the last few PLC meetings were not very productive and lacking input from the older scouts. He asked for suggestions. JB suggested asking directly, "What do you want to do?" Ed suggested appointing each older scout to be responsible for planning one upcoming trip from start to finish. Committee suggested scouts could begin work on sleds for Klondike Derby in January 2007. Additional trip destinations were also suggested by the committee to include: Gettysburg, PA, Washington, DC, Constitution Center in Philadelphia, PA, Battleship NJ/Aquarium. The next PLC meeting will be held at the George’s home on Tuesday, October 3rd @ 7pm.
OUTDOORS - JB reported on the status of rockets for this weekend; (18) small rockets and (6) large rockets. He will be picking up (2) launchers and any additional supplies from Mitchells, otherwise all set. He also checked out the fields for camping and launching rockets and felt satisfied with the location. SPL Nathan Ramberger will be inviting Pack 272 to participate, if interested. Tammy is handling tour permit for weekend. Mark Vining will secure port-a-potty, to be delivered by Friday. October Bike Trip was discussed. Location will be decided between Brunswick or KOA campgrounds (for which Ed has a discount card), depending on availability. JB suggested scouts load up after breakfast and drive them out, so they must bike back to camp. Availability of two-way radios were discussed. He will have permission slips and finalized info for distribution at next scout meeting. Joanne inquired into changing summer camp dates since it coincides with the trip to Philmont. She reported that two weeks were available: July 1st — July 8th @ Camp Carson and July 29th — August 5th @ Camp Crockett. Neither one of these dates would suit Pops or Joanne, but Pops would ask the scouts who are going to Philmont for their input in regards to swapping week for summer camp this year. Joanne also reported on the status of camping at Pequa for the November backpacking trip. Campsites are open, but there will be no running water. So, water will need to be transported to site and only pit latrines will be available. She will need to make reservations by next Friday. Tammy reported on Philmont — expedition departs on July 6th and returns on July 20th. Newsletter #l was mailed out to all scouts and adult advisors indicating itinerary, cost/payments, adult advisor meetings, and other information Mandatory Committee Meetings for all adult advisors will be held at the council service center in West Chester, PA @ 7;30pm. First meeting is October 3rd. Question was raised regarding Philmont payments paid from monies in individual scout accounts. Rick suggested he would be responsible for making payment with one check from the troop. He would need paperwork (and payment, if necessary) two weeks in advance of payment deadline.
ADVANCEMENT - Joanne reported that she has secured the awards for the Court of Honor. She also reported a sense of tension in regards to dealings with Council. On September 14th, Becky George worked with the new boys who need physical fitness to be Tenderfoot. A follow-up meeting is scheduled for October 12th, at which time this requirement will be completed. She advised we need to fill an Eagle Advisor position.
EQUIPMENT - Larry reported that he purchased _" nylon rope (cut into 6’ lengths), (4) ice chests and (6) Eureka Dome tents @ $99.00/each. These tents seem to be better, heavier grade mesh/nylon. Adults and older scouts will "test" tents this weekend and he also plans to use the new splitting maul for firewood. Trailer was cleaned out and restocked. All tents were set up and inspected — older, damaged tents were thrown out. Grub boxes, cook kits and cooking equipment where sorted out and items replaced, if necessary. John Bagley fixed lantern in trailer. Tammy reported that trailer has been relocated on Ramberger property. Tags expire in December 2006. Inspection is necessary — Tammy will contact Prewitt’s. JB indicated he needs a key for this weekend. Becky volunteered to have additional key made for JB.
TREASURER - Rick distributed financial reports and discussed with committee. He reported that a donation of $350.00 was received from the Oxford Rotary Club. Secretary sent out a thank you note on behalf of the troop. He also reported that the monies on the last two trips, French Creek ’06 and Beach ’06, came up short. As the committee discussed, it was apparent that the trip fee costs are calculated based upon all scouts participating. These two trips, in particular, drew interest (and revenue) from a smaller number of scouts, thus a deficit occurred. It was agreed, that future trip costs will be based upon attendance by 10 scouts per trip. If a surplus should be generated, it would then be split between all attending scouts and deposited in their respective accounts. Rick wrote check to Larry for purchased equipment. Tammy distributed financial report of monies generated by Troop 13 (and Girl Scout Troop) from parking at the Oxford Festival, Locust Street, Aug 31 and Sept 4.
PUBLIC RELATIONS - JB reported that Jon continues to post numerous new photos from past scouting events on the website.
SECRETARY - Spring banquet date was set at the close of the meeting for March 3, 2007 at the Grange.
Next meeting will be held on October 24th at 7:00.